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Project Manager (Temporary, up to 18 months)

Regina SK

Job Description:

Federated Co-operatives Limited (FCL) is a diverse business operating in the agriculture, food, energy and home and building sectors. Based in Saskatoon, Sask., FCL is owned by independent retail co-operatives from across Western Canada that are committed to local investment, community mindedness and lifetime membership benefits. FCL is involved in wholesaling and manufacturing, including refined fuels and lubricants. It also provides administrative and marketing support to its member-owners. For more information, visit www.fcl.crs.  

The Co-operative Retailing System (CRS) is a network composed of Federated Co-operatives Limited (FCL) and over 180 independent retail co-operatives that help build, feed and fuel individuals and communities in Western Canada. From Vancouver Island to northwestern Ontario and into the Arctic, retail co-ops serve 1.8 million active members and many more customers at 2,500 locations. FCL centrally supplies and supports these retail co-ops. By working together under the CO-OPĀ® brand, we are all committed to local investment, community mindedness and lifetime membership benefits. For more information, visit www.coopconnection.ca.   

FCL invites applications for the position of Project Manager (Temporary, up to 18 months) in our office located in Regina, Saskatchewan.

Support the CRS as the primary subject matter expert, trusted partner and first point of contact for construction projects within an assigned region. Understand business objectives and develop project scope to meet the objectives. Skillfully lead project stakeholders through the full construction project life cycle of project initiation, conceptual design, costing and approvals, engineering, contract procurement, construction and post construction. Prioritize projects with regions and retails to ensure effective and timely allocation of resources.  Allocate and assign internal resources to execute projects within established schedules, budgets and customer service standards. Accountable for the successful execution of assigned projects through the use of CRS and industry best practices for safety, design, project governance and vendor management. Responsible for executing large projects and leading team member(s) in the execution of medium and small projects. Will meet customer service, speed to market, budget and quality KPIs within the guidelines of the FCL Investment Program. Annual approximate travel time; 30%.


Reporting to the Program Manager, responsibilities for this position include the following: 

  • Construction: Plan and lead pre-construction meetings to establish and clarify schedule, budget, change management, risk mitigation, safety requirements, deliverables, and roles and responsibilities. Oversee or coordinate the timely procurement and delivery of owner supplied products and equipment. Regularly attend construction sites to monitor project progress, clarify design requirements, and manage contractor performance. Provide guidance and expertise to Retails on the execution of construction contracts to ensure projects are completed within contract terms and retails are treated fairly. Be a trusted, expert owner representative on site.  
  • Performance Management: Responsible for the performance management of any Project Supervisor(s), Project Coordinator(s), Project Administrator(s), and AutoCAD Technician(s) assigned.
  • Project Initiation: Act as the first point of contact for Retails and Regions for project intake.  Utilize established best practices to understand business objectives and conduct preliminary site investigations. Develop project requirements and initial scope including site and floor plan drawings. Develop initial project schedule, preliminary budget, risk identification, risk mitigation tactics, deliverables and roles & responsibilities and ensure clarity of each across all stakeholders. Allocate internal resources as required. Inform and support feasibility lite approvals. Ensure set up and utilization of project management software as per department standards.  
  • Conceptual Design: Utilizing established best practices and templates, complete detailed investigation of current site conditions including geotechnical investigations, topographical surveys, building condition assessments, equipment evaluations, environmental investigations, and hazardous material assessments. Develop risk management and construction contract procurement strategies, tailored to project timing and complexity. Oversee the completion of detailed conceptual drawings required to clearly define the proposed scope of work including site plans, floor plans, interior and exterior elevations, smallware and merchandising layouts, finish plans, security plans and data layouts. Obtain preliminary regulatory approvals and ensure code requirements will be met. Coordinate the efficient approval of conceptual drawings and ensure clarity of the scope of work across all stakeholders.  Allocate and direct internal resources as required.
  • Project Costing & RFE Approval: Develop the comprehensive RFE capital budget for use in RFE approvals through the use of historic cost information and quotations from multiple project suppliers. Inform and support Retails and Regions during the RFE approval process. Report on variances between RFE, tendered, and actual project costs. Complete and submit addendums to approvals when required.  Use experience and best practices to complete projects as cost effectively as possible. Consider, research and present scope alternatives to address budget constraints without compromising quality or the business objectives. Lead negotiations and obtain quotes from preferred suppliers, consultants and contractors. Implement scope change controls as necessary. 
  • Engineering & Contract Procurement: Using established best practices and preferred partners, finalize the contract procurement method and procure engineering consultants. Obtain and provide required shop drawings, detailed design drawings and cut sheets for all owner supplied project inputs to engineering consultants.  Develop the list of contractors invited to tender based on established best practices in contractor management. Review and approve engineered drawings to ensure business objectives, cost controls, and CRS design standards are met. Tender or oversee the project tender, contract award and contract execution per CRS best practices and standard documents.  
  • Post Construction: Ensure final as built drawings are provided and warranty reviews and deficiencies are completed.  Oversee the processing of the FCL investment where applicable. Ensure completed project costs are accurate and available to inform future project budgets. Complete post project lessons learned analysis and coordinate the completion of project surveys.  
  • Repairs & Maintenance: Provide expertise and guidance to Retails and FCL regarding facility repairs & maintenance.    
  • Other duties as assigned.


The successful candidate will have a Diploma in Business Administration, Engineering, Project Management, CAD/CAM diploma, or Technologist Diploma with 10+ years in construction project management, and contract administration experience. Or, a Degree in Business or Engineering with 7+ years in construction project management, and contract administration experience. Strong communication, leadership, organization and problem solving skills, good working knowledge of Microsoft Office, especially Excel and Word. Ability to effectively multi-task and coordinate the completion of multiple projects at once.

A combination of education and work experience may be considered.

Additional Information:

FCL offers a competitive salary, ongoing personal and professional development, and the opportunity to work with one of western Canada's most successful organizations.

You may be required to undergo a background and substance test in accordance with FCL policies.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.


Jun 20 2019


401 22nd Street East
PO Box 1050
Saskatoon SK S7K 0H2
Human Resources: careers@fcl.crs